Configure Proration Settings

Use the following procedure to configure Proration Settings in the Financial Transactions section of the Setup module

1.  From the Financial Transactions section of the Setup menu, select Billing > Proration Settings. The Proration Settings page is displayed.

2.  Use the drop-down menus to configure the following options:

Contract Early Start

If Prorated Charge is selected, one transaction is generated. This is a supplemental charge which is prorated for additional usage time.

Contract Late Start

If Prorated Charge/Credit Only is selected, one transaction is generated. The transaction is calculated using the difference between the full contract charge and the prorated credit for the unused time (the time between the contracted start date and the actual start date).

If Full Charge from Billing Start Date and Prorated Credit is selected, two transactions are generated:

•     A charge for the full contract time

•     A prorated credit for the unused time (the time between the contracted start date and the actual start date)

Contract Early End

If Prorated Charge/Credit Only is selected, one transaction is generated. The transaction is calculated using the difference between the full contract charge and the prorated credit for the unused time (the time between the contracted end date and the actual end date).

If Full Charge up to Billing End Date and Prorated Credit is selected, two transactions are generated:

•     A charge for the full contract time

•     A prorated credit for the unused time (the time between the contracted end date and the actual end date)

Contract Late End

If Prorated Charge is selected, one transaction is generated. The transaction is a supplemental charge which is prorated for the additional usage time.

Change Room Before Move-In (same asset type)

If Transfer financial transactions and charge schedule to a new contract is selected, the existing contract is amended to reflect the existing financial transactions and charge schedule applying to the new room.

If Credit charges generated for an old contract and charge new contract is selected, two transactions are generated:

•     A credit for the full contract that applies to the old room

•     A new contract that shows the existing financial transactions and charge schedule as applying to the new room

Change Room (proration on the old room contract)

If Prorated Charge/Credit Only is selected, one transaction is generated. The transaction balances out any charge or credit that still applies to the old room.

If Full Charge up to Billing End Date and Prorated Credit is selected, two transactions are generated:

•     A full charge for the old room contract

•     A prorated credit for the unused time (the time between the move-out date and the contracted end date)

Change Room (proration on the new room contract):

If Prorated Charge is selected, one transaction is generated. The transaction is a prorated charge for the new room.